All on the website: Race setup, the Entrants card.
One at a time
Fill the row at the bottom of the card — first name, surname, date of birth, gender, club — pick the race and category, then Add entrant.
Date of birth is what puts somebody in an age category. Without it they can only be assigned by hand.
Importing a start list
Open Import a list, hand out numbers, place by age, choose the file and press Import CSV. When a file is chosen, Podium shows you which column it thinks is which so you can correct it before anything is written.
From Excel, save it as CSV first. The import reads CSV, not an Excel workbook. In Excel: File, Save As, and choose CSV as the type. Import that file.
Check the chip column survived Excel. Excel quietly turns 015 into 15, which is a different chip code. Format that column as text before you type or paste codes into it. See Where chip codes come from.
Headings are matched the way clubs actually write them — first name, firstname and given are all the same column.
The file can carry the chips too. A column headed chip, chip code, chipcode, tag or transponder is read as the chip that person already holds, which saves allocating them at all. A code it cannot read is reported by line number and that person is entered without a chip rather than with a wrong one. See Where chip codes come from.
Races and categories are matched by name against what you have already set up, and are never invented from a typo. So build the races and the categories first. A line that cannot be read is reported rather than dropped.
An import can be undone. The list of what was imported, and the way back out, is under the same section.
"The import worked but nobody is in a race"
A file with no race column produces entrants with no entry, and an entrant with no entry can hold no category and no wave and will never appear in a result.
Use Enter everybody who is in no race: pick the race, Count to see how many, then Enter them. It only touches people who are in no race at all.
Race numbers
Allocate numbers hands them out from a starting number. Tick in category order to group them.
Numbers already issued are never moved — those bibs are printed.
Chips
A chip has to be against the person before they start. Allocating one afterwards is allowed and is warned about, because it is usually a mistake rather than a swap.
Four ways: in the entry list you import, one at a time on the entrant, in a sequence from the race numbers, or carried over from another event. Where the codes themselves come from, and what a code looks like on the tag, is Where chip codes come from.
A sequence of chip codes, from the race numbers
Use this when the tags were encoded in race-number order, which is how they usually arrive. The number then decides the chip, so you state the rule once instead of typing several hundred codes.
On the website: Race setup, the Entrants card, open Import a list, hand out numbers, place by age, then Chips from the numbers.
- Choose the kind —
Active tagsorUHF tags. They are described differently because they are numbered differently. - For active tags, give the prefix — the letters in front of the number — and how many digits follow it. The race number fills those digits, right-aligned. RFID Timing's active tags are three letters and three numbers, so for those the prefix is the three letters off the tag and the digits are
3. - For UHF tags, give the offset. It is added to the race number, so with an offset of 5000 race number 1 is code 5001.
- Tick
replace chips already outonly if you mean it. Left unticked, anybody who already has a chip keeps it. - Press
Checkfirst. It shows you the plan without writing anything — what each person would get, and what it could not work out. - Read the exceptions. That is the part worth looking at; the rest is arithmetic. Then
Assign.
Nothing is written until you press Assign.
If you do not know how your tags are numbered, take one and compare what is printed on it with the race number it belongs to. If they do not follow a pattern, this is not the route — assign them one at a time, or ask RFID Timing.
Chips carried over from another event
For clubs that give a racer their tag for the season, or for good. Everybody here who was at the other event — the same name and date of birth — gets the chip they had there, and their race number too unless you untick it.
Nobody's existing chip or number is overwritten, and two people with the same name and birthday are left for you to do by hand. Check first, then Carry over.
Before the gun, check "Not ready"
It lists the two ways somebody silently gets no result: no chip, and no number. Clear both.
A printable list for the desk
print registrations at the top of the Entrants card. By surname for the desk, by number for the line.
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